VACANCY: HR assistant, receptionist and logistics assistant - to be based in Abuja

Chemonics International Inc., a leading international development firm based in Washington, D.C, seeks qualified candidates for a five-year agricultural value-chain development project funded by the U.S. Agency for International Development (USAID). The positions will be based in Abuja. Chemonics require the services of resourceful, experienced and dynamic candidates for the following positions: (For further details, click 'Read more' below:

HR Assistant: 
Responsibilities:

• Prepare all long-term and short-term employment agreements and amendments. 
• Assist in updating travel advances and medical trackers. 
• Maintain leave tracker, receive leave requests from staff to fill in available leave balance and ensure leave requests are promptly filed. 
• Coordinate new employee setup within MARKETS II, ensuring relevant individuals within Operations are notified of new employee to set up work space, email account and appropriate materials/equipment before they resume work 
• Assist in scanning personnel documents and saving on the F:drive 
• Assist in filling documents in personnel files 
• Liaison with all short-term consultants in the submission of their materials for payment, reviewing expense reports, timesheets and deliverables to verify with technical team counterpart 
• Update MARKETS II Contact sheet when necessary 
• Prepare NSITF and Group Life premium when necessary. 
• Oversee the home office life insurance provision for local staff by ensuring new forms are collected with each salary change and for new employees and send forms to the home office 
• Assist in recruitment process of both employees and consultants 
• Any other duties as may be assigned by the supervisor. 

Minimum Qualification: 

• Interested candidates must possess: 
• 1-2 years working experience 
• Bachelor’s Degree or equivalent in Social Sciences or Business Administration 
• Patience, good humor, and an ability to work in a multi-national team, sometimes in demanding and/or busy circumstances; 
• Knowledge of USAID regulations, good administrative skills will be added advantages. 
• Strong organizational and work prioritization skills, attention to detail. 
• Ability to work both independently and as part of a team. 
• Proficiency in computer programs: Microsoft package and use of internet.

Receptionist 
Responsibilities:

• Greet, attend to guests, ensuring prompt attention and re-direction to relevant staff 
• Ensure travel consultants are greeted upon arrival 
• Serve as a contact point for visitors booking appointment with staff 
• Ensure an effective monitoring system for vendors at the reception area 
• Liaise with other support staff as required e.g. Cleaners in order to maintain the physical layout of the office 
• Receive and keep detailed records of in-coming mail, where appropriate 
• Maintain Petty Cash 
• Monthly Reconciliation of phone bills 
• Maintain the professional appearance of the office throughout the day 
• Monitor store requisition and replenishment 
• Provide any other administrative tasks assigned by Supervisor to ensure efficient and smooth support to the project. 
• Performs other duties as assigned by the supervisor. 

Minimum Qualification:

• Candidates applying for this position must possess: 
• Certificate or Degree is preferred 
• Good interpersonal skills, honesty and commitment to excellence 
• Ability to establish and maintain effective, sustainable relationships with project staff and the general development and business community. 
• Excellent skill in using computer Microsoft office applications such as Words and Excel 
• Patience, good humor, and an ability to work in a multi-national team, sometimes in demanding and/or busy circumstances; 
• Knowledge of USAID regulations, good administrative skills will be added advantages. 
• Strong organizational and work prioritization skills, attention to detail. 
• Demonstrates leadership, versatility, and integrity. 

Logistics Assistant
Responsibilities:

• Assist Logistics/ Administrative Assistant to make travel arrangements for all official road trips originating from Abuja office 
• Assist the Logistics/Admin Assistant in coordinating airport pickups and drop offs. 
• Assist the Senior Operations Manager to keep proper records on all project vehicles and perform routine check on the vehicles 
• Liaise with the Logistics/Admin Assistant to create monthly schedule for Abuja drivers to meet road travel needs. 
• Assist the Senior Operations Manager to monitor the usage of Abuja office generator including servicing/maintenance and purchase of diesel. 
• Assist the Senior Operations Manager in monitoring/overseeing the Driver’s responsibilities and assignments. 
• Ensure project vehicles are in workable condition including liaising with approved mechanics to ensure project vehicles are in good condition. 
• Provide guidance and assistance to the Drivers in the execution of their assignment 
• Any other duties as may be assigned 

Minimum Qualification:
Minimum qualification for this position:

• Certificate or Degree is preferred 
• At least 3-5 years experience working in a driving-oriented environment 
• Good interpersonal skills, honesty and commitment to excellence 
• Ability to establish and maintain effective, sustainable relationships with project staff and the general development and business community 
• Excellent skill in using computer Microsoft office applications such as Words and Excel; 
• Good data management skills; 
• Patience, good humor, and an ability to work in a multi-national team, sometimes in demanding and/or busy circumstances; 
• Knowledge of USAID regulations, good administrative skills will be added advantages. 
• Strong organizational and work prioritization skills, attention to detail. 

General Requirements:
All positions require candidates that are proficient in the use of Microsoft Office suite of computer applications and Internet/ Emails. Interested candidates should apply by email with CV and a suitability statement as Microsoft Word attachments to recruitment@nigeriamarkets.org not later than February 12, 2013. Only short listed candidates will be contacted.